Planning, monitoring and evaluation form a natural structure for social learning.
The M&E plan template bytools4devis licensed under aCreative Commons Attribution-ShareAlike 3.0 Unported License.
Results monitoring focusses on whether you are getting where you want to go, while process monitoring focusses on how efficiently you are getting there. M&E questions may require revisions every now and then depending on the status of the project. Thanks for your comment, Michael. track how successful program activities have been at achieving project objectives. extent are key stakeholders providing support and involvement needed to achieve and avoid unnecessary confusions later on during project implementation. Are there sufficient human and financial resources and leadership What are the most relevant methods and tools to collect new data? Developing M&E is a process which is integrated with conceptualizing the project implementation itself. This is an important part of the process where implementers should work hand-in-hand with the M&E team to make sure that the results you hope to achieve, and the empirical evidence you are basing the expected causal pathways on resonate with everyone working on the project, particularly those who are most familiar with the particular circumstances of the implementation such as field workers who understand the communities. Where a project is not responding to a real, subjectively experienced need, with the right solutions to motivate beneficiary participation, it is unlikely that it will be effective. What changes in provider and organizational performance are needed to increase 268 0 obj
<<
/Linearized 1
/O 270
/H [ 1228 1645 ]
/L 761881
/E 43889
/N 48
/T 756402
>>
endobj
xref
268 39
0000000016 00000 n
0000001131 00000 n
0000002873 00000 n
0000003091 00000 n
0000003356 00000 n
0000003430 00000 n
0000003452 00000 n
0000004414 00000 n
0000004955 00000 n
0000005504 00000 n
0000005849 00000 n
0000006188 00000 n
0000006210 00000 n
0000006933 00000 n
0000007342 00000 n
0000008130 00000 n
0000008152 00000 n
0000008895 00000 n
0000008917 00000 n
0000009636 00000 n
0000009658 00000 n
0000010371 00000 n
0000010393 00000 n
0000011097 00000 n
0000011119 00000 n
0000011829 00000 n
0000024960 00000 n
0000024982 00000 n
0000025716 00000 n
0000028982 00000 n
0000032740 00000 n
0000035134 00000 n
0000035198 00000 n
0000036022 00000 n
0000038523 00000 n
0000040742 00000 n
0000042260 00000 n
0000001228 00000 n
0000002850 00000 n
trailer
<<
/Size 307
/Info 257 0 R
/Root 269 0 R
/Prev 756391
/ID[<1401055cc3a6bb2e43f22f31c3136e9b>]
>>
startxref
0
%%EOF
269 0 obj
<<
/Type /Catalog
/Pages 256 0 R
/Metadata 258 0 R
/PageLabels 255 0 R
>>
endobj
305 0 obj
<< /S 1434 /L 1689 /Filter /FlateDecode /Length 306 0 R >>
stream
sufficient information; listens and treats client with respect; etc. service support; gaps between desired and actual performance; and causes ), partner organisations, local and national policy makers, other government bodies/ministries and the project beneficiaries. The M&E should ideally form a kind of critical dialogue, which upholds the reality of beneficiaries, and the complex context at the forefront. ?`_e1 kSGawryK%xRQP} 5l*4~u{x|CfA@ar+->Yp %BcfZ0 3=w;`@ B=I 0i|1ST:>0yq&?bS:. The plan should also articulate what format will be used to share the findings formal meetings with donors and stakeholders, written reports, oral presentations, program materials or community and stakeholder feedback sessions. Your email address will not be published. You only need to describe the indicators that will be used to measure the success of a small or medium size project (in this case a basic. at work, profession/occupation, work site, etc. If you would like further support to explore the implementation of these approaches then Will Allen & Associates can help link you with experienced practitioners. Keep a base set, and each time you revisit it, think of another way you might look at it.
Facilitating implementation while giving sound strategic advice can add immense value, and boost the ability of the implementing team to create meaningful and lasting change. support systems, Yearly budgets are assigned to the systems. Analytical cookies are used to understand how visitors interact with the website. support to design and implement them?
We hope our step-by-step guide will serve as a helpful roadmap to develop and implement monitoring and evaluation that is relevant, effective, timely, and credible. Impacts: To what extent have desired strategic results been achieved? system, Institutions long-term strategic plan incorporates performance At this stage, it is also good to revisit the fund allocation for the evaluation and see if our plan fits well within the available budget and resources. It is recommended to design the M&E work plan in a manner that its flexible so adjustments could be made anytime within the context of the work plan to account for issues that may arise during the M&E process. All other content is tools4dev. A good mix of process, outcome and impact indicators is always recommended. A monitoring and evaluation plan will be appended to the PI project proposal Once a clear picture of the overall goals and objectives of the project are defined, the key players are identified and the context is well understood, it is time to select an appropriate approach and sketch out the detailed design of the implementation plan. Indicators quantify and simplify phenomena, and help us understand and make sense of complex realities. As the M&E team, be sure to listen, and respond. These indicators help us get clarity on whether activities are being implemented as planned.
You have made a great point, Sindisiwe! How well are the activities being implemented? causes of these performance gaps. Have supervisory visits and work environment improvements %PDF-1.4 % These online or offline tools also help to avoid human errors that can arise during data collection and input. For more complex projects, or organisations with multiple projects, this M&E plan template may be more appropriate. This M&E plan template is appropriate when: This M&E plan template is NOT appropriate when: Update: This article has been updated to include a template for multiple projects. Monitoring and evaluation plan should be created right in the beginning when the project interventions are being planned. Most data will be continuously gathered by the program, while others at certain intervals. It will serve its purpose. How sustainable is the PI process? Although you will have spend a great deal of time on the theory, remember that the data may tell an entirely different story. It is important to involve project managers, evaluators, donors, and other stakeholders in the designing of the M&E plan, as stakeholder involvement in the early phase ensures the applicability and sustainability of M&E activities. Would we need to outsource a particular segment of the evaluation to an external party?
Often people talk about logic models and theory of change processes interchangeably, Logic models such as the ones above connect programmatic activities to client or stakeholder outcomes. Most data will be continuously gathered by the program, while others at certain intervals. of health services and providers, Before project interventions are selected and sequenced. Whether highly quantitative and analytical, or rich in case studies around small, radically different and subjective change, this report is a record of the important work taking place. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. These tools usually come with dashboard and portfolio features that allow users to visualise data into graphs, charts, reports and images for real-time reporting. Finally, the team brainstorms on the potential consequences of the problem and exhibits them as the branches of the tree. Your email address will not be published. You can subscribe here. Below, we have attempted to break down these elements into different steps for more clarity. What is FP/RH service delivery; gaps between desired and actual performance; and The following is a sample monitoring and evaluation plan for The project will thus be designed based on the need for a certain assumed intervention. What Once you have the high-level theory; the story behind the change well-defined, then it is time to explore the technical aspects of the work you are doing, and to define incrementally how specific, observable occurrences, which form the basis of the evidence of the change youre creating, can be counted and mapped to record the change taking place. Other frameworks which can provide ideas as to the scale and levels of programme intensity to be considered by stakeholders. Lets take a look at what these steps, elements and activities entail: One thing to keep in mind the specifics of each projects M&E plan will differ on a project-by-project basis, however, they should all follow the same basic structure and include the same key elements. You need to describe the whole monitoring and evaluation system that will be used to measure the success of a large or complex project. training and supervision), Clients and community leaders feedback is built into the peformance Monitoring and implementation should take place side-by side with monitoring teams continually ensuring that the programme work is consistent in quality such that the data gathered is reliable, with the implementation team providing feedback where certain things about how the work is done might need to change due to circumstances. Some widely used data collection tools are KoBo Toolbox, CommCare, SurveyCTO, ONA etc. Also, data must be reported so that it can increase knowledge and make contributions to the related field for the future projects and practices to be more effective. Thank you very much for supporting our work. the need for ongoing monitoring and evaluation. The program will likely need multiple data sources to answer all the monitoring and evaluation questions. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. Workshopping a theory of change using the language of results, and then researching around the salient points that emerge is one way of doing this, and ensuring the breadth and depth of the work. The diagram below shows an outcomes or logic model approach to project planning. the provider establishes rapport with client; delivers appropriate and The cookie is used to store the user consent for the cookies in the category "Performance". Think carefully, be conservative, make strong assumptions but revisit these often. Statistical tools are most frequently used to try and show directions and intensity of causation (be cautious about applying these to complex problems though). Roles and responsibilities for each component of the work plan should also be clearly explained. Baseline Context: What is the contraceptive discontinuation rate in This makes it easier for the project managers and stakeholders to monitor project implementation. The cookie is used to store the user consent for the cookies in the category "Other. A monitoring and evaluation plan is a guide that explains the goals and objectives of an M&E strategy and its key elements. Planning, monitoring and evaluation are at the heart of a learning-based approach to management. Planning the M&E this early on also helps to ensure that there is a robust system in place to monitor every little intervention and activity of the project and evaluate their success. Thus, the M&E work plan should include an effective strategy for internal dissemination of data among the project team, as well as wider dissemination among stakeholders, donors and external audiences. These instruments will form the very basis of the information you will have to describe the change you have created and ultimately to determine whether your programme was a success. Apart from the traditional pen and paper methods, there are many digital data collection tools available in the market to help data collectors gather data faster and more efficiently. Thematic analysis for qualitative survey feedback can be a helpful method. Besides the traditional reporting techniques, many organisations are also opting for digital M&E tools and software like TolaData. and inputs from the community, Off-site FP/RH training of no more than five days duration, Monthly on-the-job training and supportive supervision offered, To assess the extent to which resources are adequate to design, It is also important to involving the right people in the co-design of interventions that recognise when to use synergistic links across both individual and wider practice change initiatives. M&E questions, when answered will allow the managers to determine their internal capacity and processes in terms of vision, leadership, budget, management, sustainability etc.
for their personnel, At start and end of project (comparative), PI implementation team (with trainers and supervisors), To evaluate increase in service utilization and expansion, Number of new and continuing users of FP by method, To evaluate increased sustainability of performance support systems (selection, This website uses cookies to improve your experience while you navigate through the website. The basic principles underpinning successful change are universal and there are a wide range of guides developed in many different contexts that can help us. the contraceptive continuation rates? What needs to be improved, added or changed at this point? Article by: Chandani Lopez Peralta, Content Marketing Manager at TolaData. A monitoring and evaluation (M&E) plan describes how the whole M&E system for the program works. Different types of evaluations answer different questions. Are there changes in and how it supports or hinders delivery of community-level FP/RH services, Yearly contraceptive discontinuation rates, Existence of trained TBAs and Community Health Workers (CHWs), Community leaders opinions about desired quality and responsiveness The site framework has been developed through the course of my work and indicated resources are open access and freely available. Very resourceful and helpful. supervision, Local consultant or supervisors (with selected members of PI project implementation Unlike the theory of change, a LogFrame or a. focuses only on one specific pathway that a project deals with and creates a neat and orderly structure for it. Do you need critical buy-in from key stakeholders? Social (or collaborative) learning refers to learning processes among a group of people who seek to improve a common situation and take action collectively. Relevant M&E questions to ask at different stages of the project life cycle, Appropriate M&E tools for data collection, Identifying where data would be stored and how it would be analysed, Defining how M&E findings would be reported, to donors, stakeholders and internal staff members to ensure project improvement, transparency and data-driven decision making, There are many strategic ways to identify the focal problem and its causes, but one common way organisations define these are through a Problem Tree Analysis. This is a group activity that involves input from project team members, stakeholders and beneficiaries, who can contribute relevant technical and local knowledge, The final impacts on the lives of the beneficiaries or the environment that the project intends to achieve, longer-term change in the environment or the behaviour of project beneficiaries that is needed to achieve the overall goal, direct interventions and processes of the project, By the time we reach this step, we should have sufficient background knowledge to design a framework. These indicators help us get clarity on whether activities are being implemented as planned. Will the data be qualitative, quantitative, or a combination of the two? the community context in which the PI project will operate? Data sources could be participants themselves, literature, national statistics, the whole community, individual homes or anyone or anything that can help to generate the relevant data. To identify desired and actual service provider performance related to desired and actual performance change as a result of the interventions we implemented? a PI project aimed at improving provider performance through selection, training The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. The idea is to identify opportunities and barriers as a team in the planning stage with a focus on problem-solving and maximizing impact. We have tried to lay out the most common components of an M&E plan but every project is different, so you will have to adapt your M&E plan accordingly. This includes money and personnel, capacity development, infrastructure, etc.
Once the appropriate sources have been selected, the next step would be to decide on the appropriate tools and methods to collect the data from the data source. Spend time on this, and consider this very carefully in the context of the type of overall evaluation approach you are using. of these performance gaps. Its never too late to add an instrument, but you can never go back in time, and as your programme may change the very way people think and feel about the challenges they face, make sure youve considered everything youre going to wish youd asked or known when you first started the work. This cookie is set by GDPR Cookie Consent plugin. Some widely used data collection tools are. These three types of M&E frameworks are widely used in the development and humanitarian sectors: These three frameworks may have some differences in practice, but there are also some common elements that run through them, like the need for the identification and involvement of key stakeholders; the need for well-defined goals, objectives, activities and outputs, the same general purpose of describing how the project will lead to results and the need for ongoing monitoring and evaluation. To do this we need appropriate monitoring and evaluation (m&e) tools and processes, and information flows that help the different stakeholders involved check that their efforts are proceeding as planned, and to refine and guide their responses if changes are needed. To what It is essential to allocate tentative budget and provide an explanation of the needed resources in the planning phase. How satisfied are clients with performance improvements? These may be anything from paper-base to biometric attendance tools, to questionnaires about what benefit people perceive, to assessment to see whether skills have been successfully imparted. The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". They need to be linked together, and when seen in this way can naturally underpin a collaborative and outcome-oriented approach to management.
Once youre clear on the need to be addressed, it is a good idea to conduct extensive research on similar projects addressing similar needs, exploring the lessons learnt and reporting. What he meant by this is that even the same experiment at a different time is a different experiment. But opting out of some of these cookies may affect your browsing experience. A growing challenge for managers in our complex world is to step beyond a narrow operational focus that deals with individual technical aspects, and engage more meaningfully with a range of partners and key stakeholders through improved communication and engagement activities. d9Y7a k.9) n)>us: VK~YD n%C^HQ2C"KhtPN:/fyy7) ['\zwo9\H Team members can also add additional branches for solutions, concerns and decisions. What are the main components of m. And e plan. It is useful to think of five main strands that support the process. Participatory action research that operates within the area of practice, and works with the different stakeholders and partners involved, can accelerate learning and actions that lead to the wider system transformations that we want. You can find Print and PDF icons on the bottom left of the article to print or download it. Once the process of data collection is determined, it is also necessary to decide how frequently data will be collected. providers, Percent of providers that have received greater than two supportive Necessary cookies are absolutely essential for the website to function properly. As you think about these things, you will realize whether you can map your activities within the calendar year, or whether the achievement of goal B might be expected no less than 6 months after securing milestone A! and 50 percent funding from the mission, Document review (curricula, protocols, project implementation plans), To evaluate the extent to which provider performance has improved and Planning project interventions and designing an M&E strategy should go hand in hand. This section provides links to guides and tips for facilitation and ways of collaborating in on-line meetings and events. If the project results and data are not dissemination adequately then it might lead to duplicate monitoring and evaluation efforts. You can also find out more about the Learning for Sustainability site's 20 year history. ), Number of FP/RH clients who indicate satisfaction with FP/RH services. equity & social justice), Behaviour change guides to approaches and theories, Guides to help initiate and manage multi-stakeholder processes, Scenarios and visioning as strategic thinking, Expanding the role for the social sciences, Managing integration: trans- & inter-disciplinary R&D, Managing ethics considerations and protocols, Global reports acknowledging sustainable development challenges, Job opportunities in environment and development, DPSIR (Drivers, Pressures, States, Impacts, Responses), The impacts of climate variability on the worlds global aquifers, Will Allen & Associates Consultancy and research, My publications (journals & book chapters), Associates people that I regularly work with, About this site aims, structure and development history, empowerment, motivation and strengthened relationships, Systems thinking gaining more holistic and relational views, Behaviour change interventions guides to approaches and theories, Theory of change improving program understanding, Complicated or complex knowing the difference is important, Systemic design linking systems and design thinking, Managing cross-sector partnerships and collaborations, After action reviews and how they can be linked with ToCs to support strategic thinking, Using a DPSIR framework to support good natural resource management and policy, Skills and capacities that support collective action, Using mixed methods to support planning, evaluation and learning, Managing participation in Monitoring, Evaluation and Learning (MEL) initiatives, Influencing practice change: An introduction to behaviour change models and strategies, An introduction to systems thinking and systemic design concepts and tools, Using rubrics to plan and assess complex tasks and behaviors, Whats new at Learning for Sustainability, Managing virtual teams and (increasingly) staff that work from home. M&E experts recommend to involve the project team and stakeholders in the discussion to make the process more participatory. Selection of trainees according to service coverage needs, work specifications of inputs), Training activities completed according to implementation plan, Supervision protocols distributed to supervisors one month before Are they generating intended outcomes or to what extent are our interventions in line with the needs of the community? This includes the indicators, who is responsible for collecting them, what forms and tools will be used, and how the data will flow through the organisation. 6D{MC:#[{)!~p wR&o\ ?yxxJQC^J5 q{sHd}<=*XI2|vR0BTGyF=H4aVg|4Q1{@O`9oByQkz(MaqcKzFBISx(f+|$mEwk F}vihty},~0P88XMF0i[Y/WEVfE&t> Reviewing our M&E work plan also allows new team members, if any, to familiarise with the project and get a sense of what his/her responsibilities are and how the other roles and responsibilities are divided amongst the group. Just use the site contact form. A thorough needs analysis will allow you to take your concept, and test is out for relevance and viability in the space where it is expected to create the change you hope see. JCP|\2! To what extent has worker performance improved? A framework increases understanding of the projects goals and objectives and defines the relationships between factors key to implementation. Do you need buy-in from your beneficiaries and what might this look like? materials, Adequacy of venue (e.g., sufficient space for practica), Training team (with PI Leader and project coordinator), Number of supervisory visits in a given time period, Project records and interviews with providers, To assess project implementation (timing or quality of deployment/use Newsletter postings advise of major changes and additions to this site, and will be sent out as an occasional LfS site update e-mail to those of you who wish 2 to 3 times/year. Once the programs goals and objectives are defined and an outline of an M&E framework is in place, it is time to define indicators for tracking progress towards achieving those goals. The donor has provided a template for you to use (in which case use their template). HUrF~d\-)"2$G'b{Hbc9}-t4CbX>\$_)re_2qx{6}O`3Vp:7FD@F! Here is where you can see the range of work that I get involved in (managing this website is just a way of sharing some lessons from that work), and meet a few of the people that I work with on a regular basis. Once data is gathered and analysed, it must be reported to the relevant members as regularly as possible to discuss and interpret findings. In this step, it is important to research and identify these indicators, where possible adhering to global best practice, or sets of pre-defined indicators, particularly if you are working with global funders and aim to show how your work aligns with their objectives. once the Performance Needs Assessment is finalized and interventions are selected Never underestimate the outliers. It is always better to understate rather than overstate success. track the progress of the project. members of the implementation team), Selection criteria developed in consultation with community, Number and locale of training and practicum sites, Number and appropriateness of RH service curricula and materials, Before curriculamaterials are finalized and copied, Trainees selected according to selection criteria, Perceived trainer effectiveness, breadth and experience of trainers, Duration, frequency of practicum sessions, logistics and organization Impact really is a story. The first step is to define the main problem that all the team members mutually agree upon and visualise it on a flip-chart or a white board as the trunk of a tree. Finally, write your report. Would you like to learn more about indicators? It has helped me a lot. What Do International Development Consultants Earn? An evaluation is like a good story, it needs some (qualitative) anecdotal evidence to put the lesson in context, and some (quantitative) facts and figures that reinforce the message.
- Best Aluminum Tig Welder For The Money
- Mcfarlane Mortal Kombat Wave 9
- Show Pet Friendly Houses For Rent In South Carolina
- Non Glossy Laminating Pouches
- Date Night Dresses Plus Size
- 1/4 Inch Horticultural Pumice
- Gibraltar Mailbox Steel
- Hall Effect Water Flow Sensor
- Dark Pink Blazer Outfit